What Will The Warehouse of the Future Look Like?

With the emergence of robotics, artificial intelligence, and massive data sets, are distribution facilities ready to embrace the facility of the future? Automated systems have shown how enabling shippers, carriers, 3PLs, and retailers can work efficiently through technology and collaboration. But what’s next for our warehouse and logistics?

Smart logistics will be the next wave of evolution by incorporating yard automation, digitizing check-in so drivers don’t have to wait at guard shacks, and connecting facilities to the end customer through electronic documents, which will become the standard.

Evolving Solutions in the Industry

Becoming a shipper of choice has been a significant initiative for larger shippers and 3PLs over the last 10-15 years. When Covid peaked, freight rates skyrocketed, dwell times surged, and available driver capacity was extremely tight. Over the last two years, the freight market has hit rock bottom, and carriers are making tough decisions to survive in the present market conditions. Even though supply and demand will constantly shift, what remains constant is the need to connect multiple parties to deliver goods for a shipment.

Technology has introduced automated solutions that have significantly transformed the yard management industry. Several key digital processes have made a notable impact, including the following:

• GPS and Telematics: GPS tracking and telematics enable real-time location monitoring of vehicles and equipment, optimizing layout and movement.
• Digital Dashboards and Analytics: Real-time dashboards and analytics tools help managers make informed decisions by visualizing key performance metrics and identifying areas for improvement.
• Electronic Documentation: Digital documentation processes, such as electronic bills of lading and delivery receipts, reduce paperwork and streamline stakeholder communication.
• AI and Machine Learning: AI-driven analytics and machine learning algorithms transform yard operations by optimizing resource allocation, predicting demands, and identifying inefficiencies. AI systems provide adaptable capabilities that seamlessly blend traditional and modern technologies without disrupting existing workflows. This accelerates digital transformation and ensures that all stakeholders are included in the interconnected future of warehouses.

Within these evolving yard management systems, warehouse workers and yard managers are experiencing changes in their day-to-day operations. Traditional tasks like manual gate entry are becoming obsolete as yard management systems revolutionize daily logistics operations.

Streamlining Outbound Live Loads with Yard Automation

Warehouse management systems optimize the outbound live load process. Automated alternatives for manual tasks enhance operations and create a connected facility. Let’s explore how a digital yard management solution streamlines the typical steps of yard activities like outbound loads.

01

Driver Checks In at the Guard Shack

Typical outbound live loads start with the driver checking in at the guard shack. With digital solutions, this process can begin earlier and avoid the obstacles of manual data entry. Drivers can download an app on their mobile devices and automate check-in by providing information in advance.

Several technology requirements exist for automating this step. Both the guard shack and the driver need smartphones or tablets. The digital pickup and delivery platform must integrate with any TMS or WMS or be able to read data from a PDF or paper BOL. The shipper must provide carriers with Wi-Fi if the facility is in a rural area.

02

Driver Checks In with the Shipping Clerk at the Welcome Center

The second step involves the driver checking in with the shipping clerk at the welcome center. Automated yard management solutions can streamline operations in this process, allowing it to be managed directly through the app, thereby reducing waiting times.

This facilitates seamless communication between drivers and yard personnel, ensuring that if a shift change occurs, the new personnel will have immediate access to all necessary information.

Digitizing this step also requires specific technology, including a desktop, laptop, or tablet for the shipping clerk, to enable effective digital communication between the clerk and the driver.

03

Warehouse Personnel Processes Pick Sheet

Outbound live loads typically involve warehouse personnel processing pick sheets, where various documents must be checked to verify that everything has been correctly received.

Specific technology is required to automate the process of carriers verifying the shipment number and trailer number and obtaining the BOL, pick sheet, and other shipment information for the clerk’s review. Beyond the technology required for the first and second steps, the platform will integrate with the TMS or WMS to digitize the pick sheet and BOL, ensuring seamless transmission to the driver.

04

Driver Returns to Welcome Center to Pick Up BOL and Trailer Seal

The fourth step involves the driver returning to the welcome center to collect the BOL and trailer seal. At this stage, drivers must verify that the seal number matches the BOL. Digital solutions like eBOL (electronic Bill of Lading) allow drivers to complete these checks through the app, updating the trailer status in real-time.

Warehouse personnel can create the pick sheet information digitally, generate the eBOL, and send it to the driver while notifying the carrier’s and receiver’s back offices. The driver remains in the truck as the warehouse seals the trailer, consolidating steps three and four into one streamlined process.

05

Trailer Seal & Security Check Out

With automated yard management integration, receivers can be automatically notified as transactions occur or updates are made to the eBOL, all with timestamps.

The system simplifies auditing verification by providing eSignature timestamps and contextual pictures, making it easier to address issues.

A connected facility incorporates yard management software that can take pictures of the seal, verify it matches the eBOL, and update carriers and receivers with the information.

Keeping all shippers, carriers, 3PLs, and retailers connected through a warehouse management system improves accuracy and operational efficiency. Real-time status updates on trailer moves enhance visibility across the entire process. Industry best practices recommend using a software solution for a seamless transition. Gradually incorporating these solutions with clear instructions for workers optimizes manual tasks smoothly.

Challenges in Transforming into a Connected Facility

Shifting into yard automation can be an overwhelming task to manage. Several challenges may arise during this transformation, including:

• Different carriers may have varying levels of technology, making it difficult to ensure consistent implementation and operation.
• Drivers may have difficulties downloading or learning to use the app, requiring comprehensive training and support.
• Weighing the benefits of an eBOL solution versus the cost of implementation.
• Navigating regulatory obstacles for digitizing hazmat documents.

Transformative Solutions of the Future

The introduction of yard management systems (YMS) is revolutionizing the future of warehouse operations. Automated solutions enhance management efficiency and streamline drivers’ workflows, making the process more seamless and secure.

One key advancement is the integration of automated gate systems. These systems significantly improve traffic flow during check-in and check-out procedures, reducing bottlenecks. They allow drivers to remain inside their trucks throughout the process, minimizing contact and expediting operations.

Equipping staff with mobile applications that provide real-time tracking capabilities enables them to access crucial data, update statuses, and communicate efficiently anywhere in the facility.

Moreover, integrating YMS with existing supply chain management systems offers unparalleled visibility and control over yard operations. This integration facilitates real-time scheduling, task assignment, and resource management, leading to more informed decision-making and optimized resource use.

Benefits Across the Supply Chain

Integrating yard management technology enhances the clarity, safety, and speed of supply chain operations. Real-time visibility improves collaboration among shippers, carriers, and receivers. Reducing errors, reworking, and catching discrepancies earlier help get drivers in and out efficiently, maximizing HOS and meeting delivery deadlines. Additionally, integration with transportation management systems ensures seamless coordination and optimizes overall efficiency.

Frequently Asked Questions

1. What are the benefits of digital supply chain management?

Digital supply chain management significantly enhances both safety and efficiency in yard operations. One key benefit is improved visibility and transparency across the entire supply chain. With digital systems, yard managers can track the movement of goods in real-time, ensuring smooth and efficient processes. This real-time monitoring helps identify and address any issues quickly, reducing downtime and preventing bottlenecks.

Digital systems automate tasks like data entry and inventory tracking, minimizing human error and ensuring consistently accurate and up-to-date data. Digital supply chain management supports better decision-making through advanced analytics and data insights. Managers can analyze trends, forecast demand, and make informed decisions that optimize operations, reduce costs, and improve overall performance.

2. What is the purpose of the yard management system?

A yard management system (YMS) aims to streamline and enhance the operations within a warehouse. Allowing companies to gain real-time visibility and accurate monitoring of the movement and storage of trailers, containers, and other yard assets, a YMS improves overall efficiency, reduces wait times, and enhances safety.

Yard management software integrates with existing solutions to track, schedule, and manage yard activities, ensuring optimal resource utilization and minimizing operational disruptions.